DIGITAL ENGINE BUILDER · PROPERTY MANAGEMENT SYSTEM
TenanTTrak replaces the spreadsheet and the paper binder with one system: tenant applications, photo-documented inspections, signed condition reports, and rent tracking that syncs straight to QuickBooks.
Every move-in. Every move-out. On record.
Move-Out Inspection
Unit 4B - Coral Gates Apartments
Photo · Kitchen · 3:42 PM
✓ Kitchen — no damage noted
✓ Bathroom — minor wear, photographed
✓ Living area — condition matches move-in
Jul 15, 2026
THE PROBLEM
Move-out disputes are won or lost on paperwork you don't have.
A tenant leaves. The unit has damage nobody photographed. The checklist from move-in is a scanned PDF nobody can find. Six months later you're in a security-deposit dispute with no dated record, no signature, and no leg to stand on. TenanTTrak exists so that never happens again.
WHATS’S INSIDE
Six modules. One record of truth.
Tenant Applications
Intake, screening, and approval tracked against every unit, with a full applicant history tied to the property record.
Move-In / Move-Out Reports
Room-by-room inspection reports built from reusable checklist templates. Every finding logged by area and item, not buried in a single free-text field.
Photo Documentation
Attach dated, timestamped photos directly to each inspection item. The record shows exactly what the unit looked like, and when.
Digital Signatures
Tenant and manager sign off on the same report, on the spot, on an iPad. No printing, no scanning, no lost paperwork.
Rent + QuickBooks Sync
Rent payments post against the tenant ledger and sync to QuickBooks automatically. One source of truth for the books.
Parking Management
Assign, track, and reassign parking spots per unit without a separate spreadsheet.
see it in action
One screen
No mockups. This is the actual dashboard, applications, active inspections, vacant units, and rent status, all in one view
HOW IT WORKS
A record that follows the tenancy, start to finish.
01
02
03
Run the inspection on-site with FileMaker Go. Photos and signatures captured in the unit, not reconstructed from memory later.
Rent payments, applications, and parking tracked in one place for the life of the tenancy.
Run the closing inspection against the same checklist template. Compare condition side by side. Settle the deposit with a record, not a guess.
Move-In
Move-Out
Live
WHO IT’S FOR
Built for South Florida property managers who are done guessing.
Property management companies running multiple buildings
HOA and condo associations handling unit turnover
Landlords and small portfolio owners tired of spreadsheets
Anyone who's lost a deposit dispute for lack of paperwork
Why TenantTrak
Built on the platform enterprises trust for mission-critical work.
This isn't an off-the-shelf app retrofitted for property management. It's built on Claris FileMaker by a certified developer across FileMaker Pro, Server, Connect, and AI-driven development. That means it's built around how inspections actually happen in the field, not how a generic SaaS template assumes they should.
FM Pro
FM Server
Claris Studio
AI Semantic
AI LLM Dev
See our full Claris certifications on the Why Coyaba page.
Get started
See it running on your portfolio.
TenanTTrak starts with a $500 discovery session, applied in full toward setup. We map your properties, your units, and your inspection process, then get you live on a system built to run your portfolio, not someone else's.
Setup + monthly license, scoped to your portfolio during your discovery session
Questions
What people ask before they start
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TenanTTrak runs on a one-time setup plus a monthly license scaled to your portfolio. That covers hosting, updates, and support so you're never stuck maintaining it alone.
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Yes. Inspections, photos, and signatures are all captured through FileMaker Go on iPad, in the unit, in real time.
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Yes. Templates are built around your properties, your areas, and your line items, not a generic default.
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No. It syncs rent payments to QuickBooks so your books stay in one place.