SOUTH FLORIDA IT + BUSINESS SYSTEMS
Your business grew.
Your systems should keep up.
Coyaba helps growing South Florida businesses replace disconnected technology, spreadsheets and workarounds with reliable IT, cloud and custom business systems.
Microsoft 365 · Managed IT · FileMaker · Automation · Cloud
Serving Miami-Dade, Broward and Palm Beach.
THE PROBLEM
Your technology shouldn't create more work.
As businesses grow, technology tends to accumulate. Email in one place. Customer information somewhere else. Spreadsheets for tracking work. Documents scattered across folders and cloud drives. Processes that depend on someone remembering what happens next.
Coyaba brings those pieces together.
We design, implement and support the technology your business actually runs on.
HOW COYABA HELPS
Technology built around the business.
From core IT infrastructure to the systems that run daily operations.
BUSINESS SYSTEMS
Custom Business Systems
When spreadsheets and off-the-shelf software aren't enough.
FileMaker
CRM
Property Management
Work Orders
Workflow Automation
API Integrations
MANAGED IT
Managed IT & Cloud
Reliable technology without making IT another job.
Microsoft 365
Google Workspace
Device Management
Security
AWS & Azure
Technical Support
CLOUD & EMAIL
Microsoft 365 & Business Email
Look professional. Work securely.
Microsoft 365
Google Workspace
Domain Email
Mailbox Migration
Security
Device Setup
Starting at $1,200
for 1–5 users.
SIGNS YOU'VE OUTGROWN YOUR SYSTEMS
Does this sound familiar?
If several of these are normal inside the business, the systems need attention.
✅ Important information still lives in spreadsheets.
✅ Staff enter the same information into multiple systems.
✅ Customer requests disappear into email threads.
✅ Documents are stored differently by different employees.
✅ Follow-up depends on someone remembering.
✅ Your software almost works, but doesn't fit the business.
✅ Your IT provider fixes computers but not workflow problems.
✅ Management can't easily see what's happening across operations.
WHO WE SERVE
Built for operations-heavy businesses.
Coyaba is particularly effective where technology and real-world business operations intersect.
PROPERTY MANAGEMENT & REAL ESTATE
Property Management & Real Estate
Technology and workflows for leasing, tenants, properties, work orders, vendors, inspections, documents and reporting.
Leasing · Work Orders · Vendors · Inspections · Reporting
TRADE & SERVICE COMPANIES
Trade & Service Companies
Systems for customers, service calls, technicians, scheduling, jobs, photos, invoicing and follow-up.
Service Calls · Scheduling · Jobs · Invoicing · Follow-Up
PROFESSIONAL OFFICES
Professional Offices
Managed technology for clients, email, documents, security, Microsoft 365, reporting and internal workflow.
Microsoft 365 · Security · Documents · Workflow · Automation
THE DIGITAL ENGINE
Strong business systems start with a reliable foundation, then build toward better operations and automation.
Better technology happens in layers.
01
Foundation
Professional email, Microsoft 365 or Google Workspace, domains, users, devices, security and cloud infrastructure.
02
Operations
FileMaker, cloud services, document management, integrations and systems built around everyday business processes.
03
Automation
Connect systems, remove repetitive work, improve visibility and create reliable workflows.
REAL BUSINESS PROBLEMS
Practical solutions. Built around the work.
Coyaba starts with the operational problem, then designs the right technology around it.
PROPERTY OPERATIONS
Bring leasing and operations into one workflow.
CHALLENGE
Leasing information, documents, maintenance activity and reporting live across disconnected tools.
APPROACH
Connect FileMaker, online forms, document storage, notifications and operational workflows.
RESULT
Less duplicate entry. Better visibility. One reliable source of operational information.
FIELD SERVICE
Turn service activity into a repeatable process.
CHALLENGE
Service calls, technicians, job information and follow-up are being tracked manually.
APPROACH
Build a system around customers, scheduling, field activity, rates, documents and reporting.
RESULT
A repeatable process from initial request through completed work.
MICROSOFT 365
Move from personal accounts to managed company technology.
CHALLENGE
Employees rely on consumer email accounts and individually configured devices.
APPROACH
Move the company to managed domain email, configure users and devices, secure accounts and migrate existing information.
RESULT
A professional company identity and centrally managed technology environment.
THE COYABA DIFFERENCE
IT is only part of the problem.
Traditional IT companies support infrastructure. Software developers build applications. Business consultants analyze processes. Coyaba works across all three.
IT INFRASTRUCTURE
BUSINESS PROCESS
CUSTOM SYSTEMS
COYABA
We manage the infrastructure, understand the workflow and build the systems that connect them.
Designing and building the digital engine your business runs on.
WORK WITH WHAT WORKS
We don't replace technology just to replace it.
Your company may already rely on systems that work well. The objective is not to start over. It's to determine what should work better.
Google Workspace
Azure
Slack
QuickBooks
FileMaker
Microsoft 365
AWS
Box
The first question isn't "What can we replace?"
It's "What should work better?"
WORK DIRECTLY WITH THE PERSON BUILDING IT
Practical technology. Direct accountability.
Drew Simpson
Founder · Systems Administrator · FileMaker Developer
Coyaba is intentionally small. You don't explain your business problem to a salesperson who passes it to a project manager who passes it to someone technical.
You work directly with the person assessing, designing and implementing the solution.
Coyaba was built to give growing businesses access to practical, enterprise-level technology thinking without unnecessary complexity.
START THE CONVERSATION
Start with the thing everyone complains about.
"We need a better way to track this."
"This takes forever."
"We keep missing follow-ups."
"We can't get a useful report."
"Our current software won't do it."
"Our IT company doesn't handle this."
That's enough to start.
You don't need to know which technology you need. Tell us what's not working.
FREQUENTLY ASKED QUESTIONS
A few things clients usually ask.
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Coyaba primarily works with South Florida businesses with approximately 2–250 users.
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Yes. Managed IT, Microsoft 365 administration and FileMaker support arrangements are available.
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No. FileMaker is one of Coyaba's primary development platforms. We also work with Microsoft 365, Google Workspace, cloud infrastructure, APIs, document platforms and connected business technologies.
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Yes. Replacing everything is rarely the first recommendation. We determine what should stay, what should change and what needs to connect.
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Coyaba serves Miami-Dade, Broward and Palm Beach with a combination of remote and onsite services.